For Microsoft Project users

The course is designed for entry-level users who want to learn the basic use of Microsoft Project to design, create and track project management solutions and processes.

The course is available for all software versions (2010,2013,2016,2019, O365).

Introduction

• Basic concepts
• Brief overview of the project process
• What you need to know to use the programme correctly
• Project planning in the new project management system
• Supporting project management processes with Microsoft Office Project

Initiating and supporting projects

• The initiation phase of projects

Project resources

• Definition and types of resources
• Recording resources in the planning tool
• Transferring resource data from an external programme
• Capturing users and resources on the project server
• Adding and modifying a new enterprise resource

Defining projects and preparing planning

• The goal definition, project definition phase
• Setting up the project team
• Preparation of project preliminary plan, project budget

Preparation of the project schedule

• Planning phase
• Location of activities on the schedule
• Time dependencies
• Logical dependencies
• Dependencies on resources
• Stages in the preparation of the project plan
• Main principles for creating the right plan
• The planning process

Time planning

• Clarifying the basics of the timetable, calendars
• Types of calendars
• Setting calendars

Task planning

• How to plan a task
• Scheduling methods and their impact on the schedule
• Relationship between work and scheduling for tasks and activities
• Activity breakdown principles
• Definition of project activities
• Direction of activity breakdown
• Method of activity breakdown
• Informativeness
• Transparency of the plan
• Depth of resolution
• Uniformity of resolution
• Level of detail of the resolution
• Verification of the activities set out in the project plan
• Correctness of the structure
• Main project sections included, broken down into sub-activities
• Structuring of activities with WBS code and individual outline codes
• Relationships, logical dependencies
• Use of logical dependencies
• Definition of time dependencies
• Specify resource requirements, time requirements and their relationship
• Assigning resources to activities
• Assigning time durations to activities, estimating time
• Milestone planning
• Finalising the task planning, rescheduling the project

Positioning of the task plan in the time schedule, scheduling directions

• Schedule views
• Paths (critical, reserve time)

Resource planning

• Work control
• Resource planning
• Problems related to the use of resources
• Representation of resource use
• Options for resource level balancing
• Making a primary diagnosis with the resource sheet
• Analyzing resource usage using a split pane resource graph view
• Finding the source of resource load
• Team builder
• Machine resource level smoothing
• Specify smoothing delay
• Work reorganization
• Work distribution, work curve shaping
• Including overtime
• Interrupting work
• Reducing work
• Developing new working patterns
• Replacement of resources
• Enterprise-wide resource management

Cost planning

• Objectives of cost planning
• Cost management settings
• Cost management methods
• Built-in cost management tools
• Individual cost management

Implementation, monitoring and project closure and evaluation

• Implementation, monitoring phase
• Preparations for monitoring
• Basic rules for monitoring
• Saving baseline data
• Ex-post detailing of summary activities
• Deleting baseline plan data
• Comparison of baseline plan and actual situation
• Tracking progress with the planning tool
• Progress statistics
• Checking the progress of the project
• Project control based on the value created
• Monitoring several projects together
• Closure, evaluation phase

Project management basics, Windows user basics, Excel user basics.